Airline Refund Request Letter (Flight Delay or Cancellation)
Use the exact wording airlines expect when requesting a refund. No lawyer needed.
Download the Letter TemplateInstant download • Editable • Not legal advice
When to use this template
This letter is ideal if you're dealing with any of these situations.
Flight was cancelled or delayed
Your flight was significantly delayed or cancelled and the airline refuses a refund.
Only vouchers offered
The airline insists on travel credits instead of a cash refund.
Don’t know what to write
You want a professional request without sounding emotional or informal.
Why Most Airline Refund Requests Fail
Avoid mistakes that cause airlines to ignore or deny your request.
Emotional complaints
Angry messages instead of clear, factual requests.
Missing flight details
No flight number, date, or booking reference.
Poor structure
Long paragraphs agents won’t read.
No clear deadline
Failing to state when a response is expected.
What This Airline Refund Letter Does
You just fill in your flight details. The wording is already done.
- Airline-appropriate formal tone
- Covers delays and cancellations
- Requests refund clearly and professionally
- Avoids legal threats while sounding serious
What's Included
Airline refund deadlines matter.
Send your request before your eligibility window expires.
Download Airline Refund LetterInstant download • DOCX & PDF
LEGAL DISCLAIMER
This document is a template provided for general informational purposes only and does not constitute legal advice. We are not a law firm and are not a substitute for an attorney or law firm. Your use of this template does not create an attorney-client relationship. Results of any dispute are not guaranteed. If you have specific legal questions or a complex situation, please consult with a qualified attorney in your jurisdiction.
Frequently Asked Questions
What is an airline refund request letter?
An airline refund request letter is a formal written request sent to an airline asking for a ticket refund due to a flight delay or cancellation, using clear and professional language airlines expect.
Does this guarantee I will get a refund?
No. This template does not guarantee a refund. It helps you submit a clear, structured request that improves credibility, but final decisions depend on the airline and your specific case.
Can I use this for any airline?
Yes. The letter is written to work with major U.S. airlines and international carriers operating flights to or from the United States.
Is this for delays, cancellations, or both?
Both. The template includes wording suitable for flight delays and flight cancellations where a refund may be owed.
What files do I receive after purchase?
You receive the airline refund request letter in DOCX (Word) and PDF formats, plus a short usage guide to help you submit it correctly.