Security Deposit Refund Letter
(U.S. Renters)
Use the exact wording landlords expect when requesting your security deposit back. No lawyer needed.
Download the Letter TemplateInstant download • Editable • Not legal advice
When to use this template
This letter is designed for common deposit refund problems.
Landlord not responding
Your landlord is ignoring emails or calls about your security deposit.
Deposit withheld unfairly
You were charged for vague or unjustified deductions.
Unsure what to write
You want to sound serious and professional without legal threats.
Why Deposit Requests Get Ignored
Avoid mistakes that make landlords delay or deny refunds.
Informal Messages
Texts or casual emails are easy to ignore.
No Dates or Amounts
Missing move-out dates or deposit totals.
No Legal Structure
Requests without a formal letter format.
No Deadline
Not clearly stating when payment is expected.
What This Letter Does
We’ve already written the hard parts for you.
- Formal landlord-ready structure
- Required legal placeholders included
- Clear, firm, professional tone
- Signals seriousness without threats
What's Included
How to use this template
Download
Get the file instantly.
Fill Details
Replace bracketed fields with your rental info.
Send to Landlord
Email or mail the letter.
Track Deadline
Use the checklist to follow up.
Don’t leave your money behind.
Security deposits have legal deadlines. Act before time runs out.
Download Security Deposit LetterDOCX & PDF • Instant Access
LEGAL DISCLAIMER
This document is provided for informational purposes only and does not constitute legal advice. We are not a law firm. Results are not guaranteed.
Frequently Asked Questions
What is a security deposit refund letter?
A security deposit refund letter is a formal written request sent to a landlord demanding the return of a rental security deposit after moving out, using a clear and professional format.
Will this letter guarantee I get my deposit back?
No. This template does not guarantee a refund. It helps you present a clear, professional request that improves credibility and increases the likelihood of a response.
Can I use this letter in any U.S. state?
Yes. The template is written in neutral language suitable for U.S. renters. You can adjust dates and references to match your state’s deposit laws.
What if my landlord is ignoring me?
This letter provides a formal, documented request that is harder to ignore than text messages or informal emails, and can be used as proof of attempt if further action is needed.
What file formats are included?
You receive the template in editable Word (DOCX) and PDF formats, plus a simple checklist to track deadlines and follow-ups.
Is this legal advice?
No. This template is provided for informational purposes only and does not constitute legal advice. We are not a law firm.